Foundation Associate / Part Time / Not Benefit Eligible

Pay Rate:  $16.65-24.97/hr.

Part time – 3 to 4 hours per day; as needed.
(This position is not benefit eligible.) Schedule TBD. 

SUMMARY OF JOB RESPONSIBILITIES:

The primary focus of the Administrative Assistant Foundation is to provide administrative, logistical, procedural and fundraising support to the Foundation.  Under the supervision of the CFO, this individual interacts with residents, families, trustees, management and other employees to fulfill the purpose, values and goals of the Laurel Lake Retirement Community Foundation.

QUALIFICATIONS:

EDUCATION:

Bachelor's degree preferred.

EXPERIENCE:

Minimum of one-year experience in Development including annual giving programs 

and database management.

KNOWLEDGE AND SKILLS:

• Excellent clerical and communications skills.
• Proficiency in Microsoft Office.
• Proactive, detail-oriented, accurate, organized and personable.
• Possesses a sense of urgency and self-discipline.
• Professional attitude and appearance.
• Ability to develop timelines, set and meet deadlines and manage projects.
• Ability to handle sensitive information with good judgment and confidentiality.

PRINCIPAL JOB ACCOUNTABILITIES:

1. Learn the Donor Development software system.
2. Manage Foundation database and files including gift processing, acknowledgement tracking and reporting. This includes management of the Laurel Benefactor and Living Legacy Society members lists and updating displays with additional members as they are added.
3. Assist in organizing and implementing the annual Tribute Campaign(s) and other social gatherings.
4. Assist in the development and production of all correspondence to donors and donor families, collateral materials, publications and website content as well as promotional activities.
5. Assist with Foundation Board of Directors meetings and committees preparing agendas, minutes and follow-up activities. This includes grant applications distribution and management.  
6. Monitor and track condition of gifted items and areas on campus through an annual review process and initiate proper maintenance. Manage the Memorial/Honorarium program, including correspondence, tracking, reporting and follow-up.
7. Receive and respond to calls, emails, and letters received by the Foundation.
8. Other duties as assigned by the CFO or the Foundation Chairperson.

JOB ACCOUNTABILITIES – Other:

Performs other related duties as needed.

The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.

WORKING CONDITIONS:

CONTINUING EDUCATION REQUIREMENTS:

PHYSICAL ENVIRONMENT/WORKING CONDITIONS:

Clerical/Secretary – Physical Demands

Occasional – 1 to 33% of workday

Frequent – 34 – 66% of workday

Constant – 67 – 100% of workday

Not at all – 0% of workday

Occasional

Walking: 2.3 mph, 0 incline; unilateral vertical reach 36-72”; bilateral carry 30’, 25#; push/pull 100’, 19ft.lbs.; lift 0-25# 6-36” from floor; lift 0-25# 36-48” from floor; lift 0-25# 6-72” from floor, climbing stairs; operating machines: (2 foot/feet).

Frequent

Standing.

Constant

Sitting, unilateral horizontal reach 0-18”, bilateral fine motor manipulation functional near, far, color vision aided or unaided; functional hearing aid or unaided; functional verbal communication skills; operating machines: (2 hand(s)).

Not at All

Hold 200# patient side lying while doing procedure x 2 min; roll 200# patient away/toward self; transfer 105# person chair-chair 5x/hr. with gait belt; bed-cart transfer with 200# person and assist of one with sheet; more 200# person up in bed with assist of one and sheet; climbing ladders, working from heights, crawling, kneeling, running, operating machines; keyboarding & CRT usage.

Category III Job Classification – Laurel Lake employee jobs that include all other employees not covered under Category I & II jobs whose tasks do not involve exposure to blood, body fluids, or tissues or used sharps.

Job Hazard Risks:

Lifting

Infectious Disease Exposure

Hazard Materials Exposure (Nuclear, Biological, Chemical)

Workplace Violence Potential

POSITION SPECIFICATIONS

Must be people oriented and experienced with the senior population.  Must be flexible and well organized. 

This job description identifies the general nature and level of work to be performed.  It is not to be considered an exhaustive list of responsibilities, duties or skills required of an incumbent.